Batch Signing: Signing Hundreds of Documents with One Stroke!

Batch Sign:
One Signature for Hundreds of Documents

Batch Signing: Signing Hundreds of Documents with One Stroke!

September 26th, 2023

Remember all those documents you sent out? Those hundreds of recipients of the same type of document that now you have to sign as well. 

Signing a pile of documents can be a tedious and time-consuming task, especially when you have a mountain of paperwork to go through. But what if I told you there’s a game-changing feature that allows you to sign hundreds of documents with just one swift action? Enter the world of “Batch Signing,” a revolutionary feature that will transform the way you handle paperwork. In this blog, we’ll delve into the concept of batch signing, its benefits, and how it can bring a dynamic and fun twist to your document signing process. Get ready to save time, streamline your workflow, and unleash your inner efficiency expert!

First things first, what is Batch Signing?

Imagine a scenario in which you Bulk Send documents to be signed, hundreds of volunteer forms or even contracts, maybe even a handful of invoices and now it is your turn to sign them all. Normally, you would have to sign each document individually, taking up a significant amount of your valuable time. What if all these documents are due within one day or one hour, your recipients could have taken their time to sign one document but you can’t hold off on all of them. Your wrist is sore just thinking about all the repetitive clicks. 

However, with batch signing, you can sign all those documents at once, eliminating the need for repetitive actions. It’s a game-changer for individuals and businesses alike, not to mention a huge time saver and let’s face it, carpal tunnel syndrome preventive measure.

So, how did this help? Here are some benefits of Batch Signing:

Batch signing utilizes modern technology to simplify the signing process. Here’s how it typically works:

  1. Find your Bulk sent documents (batch signing only works for documents that were sent in bulk)
  2. Review the contents of each of them, none of them or spot check a few. Since these documents were sent for bulk signing, they should all have roughly the same content. Even so, you still have the ability to go through each as needed ensuring they were properly filled out.
  3. From the list of documents you have reviewed you get to choose which one to include in your batches sing. This makes it easy for you to choose which ones to leave out if you have doubts or a couple have yet to be signed.
  4. Read the acknowledgements and continue to bulk signing all the documents you chose. 

Four simple steps that have saved you a mountain of paperwork and endless repetitive actions!

How Does Batch Signing Work?

  • Time-Saving: Batch signing allows you to sign multiple documents simultaneously, saving you valuable time and effort. Instead of signing each document individually, you can complete the task with just one action.
  • Streamlined Workflow: By automating the signing process, batch signing streamlines your workflow. You can focus on other important tasks while the software or platform takes care of the signing.
  • Increased Efficiency: With batch signing, you eliminate the risk of missing signatures or signing the wrong document. This reduces errors and increases overall efficiency in your document management process.
  • Enhanced Security: Digital signatures used in batch signing are often more secure than traditional ink signatures. They can be encrypted, authenticated, and traceable, ensuring the integrity and authenticity of your documents.

Have Fun with Batch Signing:

Who said signing documents has to be dull and monotonous? Batch signing can bring a touch of excitement and playfulness to your paperwork routine. Here are a few ideas to make it more fun:

  • Speed Challenge: Time yourself to see how quickly you can complete a batch signing process. Aim to beat your previous records and challenge yourself to improve your signing speed.
  • Signature Styles: Experiment with different signature styles, DIY or choose from our preselected fonts for each batch of documents. Get creative and add a personal touch to your digital autographs.
  • Celebratory Dance: When you’ve completed a particularly large batch signing task, why not celebrate with a victory dance? It’s a great way to inject some joy into the process.
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How to send 500 documents to be signed in one fell swoop: Bulk Send

How to send 500 documents to be signed in one easy swoop: Bulk Send

In today’s fast-paced digital world, efficiency and productivity are paramount for organizations, especially nonprofits. Time-consuming administrative tasks can often hinder progress and divert valuable resources away from the core mission. One such challenge that has plagued nonprofits for years is the laborious process of sending hundreds of documents, often the same in content, to many different recipients. Not to mention the process of signing those documents only after a recipient has already done so. However, the tides are turning with the advent of innovative eSignature platforms and their groundbreaking feature: BULK SEND.

Nonprofits frequently find themselves grappling with the monumental task of having numerous documents signed, ranging from donation receipts and funding agreements to volunteer waivers and partnership contracts. Traditionally, getting everyone to sign such documents required significant manpower, countless hours, and extensive administrative coordination. This tedious process often resulted in delays, errors, and increased costs, diverting focus from the organization’s true objective. 

Recognizing this pain point, eSignature platforms like Signority, decided to adapt and evolve, seeking innovative solutions to streamline the signing process for nonprofits. Enter BULK SEND, the game-changing feature designed specifically to alleviate the burden of sending hundreds of documents with repetitive content for eSigning.

How BULK SEND Works:

BULK SEND is a powerful feature that empowers nonprofits to send multiple documents swiftly and efficiently, all with just a single click. The process involves a few simple steps:

Step 1: Document Preparation

Using the intuitive interface of the eSignature platform, nonprofits can easily upload their documents into the BULK SEND module.

Step 2: Template Creation

Once the documents are uploaded, nonprofits can create a master template. This template serves as the foundation for all the documents in the bulk signing process. It contains common fields, such as the organization’s name, address, and contact details, which are identical across all documents, it also contains all the tags that will be personalized for each recipient. 

Step 3: Automating Signatures

With the template in place and the tags included, it is time to get your recipient list imported. This can easily be done through a CSV file. By leveraging intelligent automation, the BULK SEND feature swiftly populates these fields across all the documents, eliminating the need for manual input.

Step 4: Preview and Verify

Before initiating the bulk signing process, you can preview the finalized template to ensure accuracy. This step allows organizations to review and make any necessary adjustments or corrections before proceeding.

Step 5: One-Click Bulk Send

Finally, with everything in order, you can initiate the BULK SEND process by simply clicking a button. Signority will then apply the pre-specified signatures and fields across all the documents, effectively sending each document only once. The process is quick, efficient, and frees up valuable time and resources for the nonprofit to focus on their core objectives.

You can track each of these documents and see when they have been signed individually, which allows organizations to use these documents at their leisure. 

Benefits of BULK SEND for Nonprofits:

  1. Time and Cost Savings: By automating the signing process, nonprofits can significantly reduce the time and effort required to send hundreds of documents to be signed. This time-saving feature translates into cost savings by allowing organizations to allocate resources more efficiently.
  2. Enhanced Productivity: With BULK SEND, nonprofits can redirect their focus to high-impact activities, such as fundraising, community outreach, and program development. The streamlined signing process ensures that administrative tasks no longer hinder productivity.
  3. Reduced Errors and Increased Accuracy: Manual data entry is prone to errors, potentially leading to legal and financial implications. BULK SEND eliminates the risk of mistakes by automatically populating fields across all documents from a single template, and sending them out to your recipients.