How eSignatures Help Healthcare Staffing

How ESignatures Help Healthcare Staffing Agencies

How eSignatures Help Healthcare Staffing

Today I’m going to tell you how eSignatures help healthcare staffing  and the top 5 features needed to reap the rewards.

If you work in healthcare staffing you know that this is one of the most paper intensive areas to work. And to keep that paperwork moving takes a lot of time and effort.

See where eSignatures will have the biggest impact.

Let’s use a typical use case; you’ve hired someone and now you have to send out the hiring package for everyone’s signatures. What are some of the issues you typically run into?

You constantly have to remind someone to sign the documents. The signatures are in the wrong place and there is missing information. Required documents or IDs aren’t attached. Or someone doesn’t receive a final copy so they can do their job.

With an eSignature platform you can automate the process and significantly reduce the issues mentioned above.

Here are the top 5 features that will help you the most.
  1. Automated workflow. This feature allows you to say who to send the document package to and in what order. Each signer receives an email letting them know they have a document to sign. This can happen all at once or in a specific order you determine.
  2. Templates. Templates allow you to save a copy of the form with predetermined signing and information.  A good eSignature platform will offer you a few template formats. Here are some examples of template formats: regular templates, template links, bulk sign templates.
  3. Multi-document package. This means that your document package should be able to consist of multiple separate documents if needed. If there is one thing that will not save you time, it is having to combine all of your documents into one pdf before getting them ready for signing.
  4. Automated email reminders. Have email reminders automatically sent out on a schedule you determine if a signer is taking too long.
  5. Viewer role. This allows you to have the final document package sent to someone who may not be part of the required signings. I.e.: you may need to send a copy to finance to set up their payroll.

Using these five features can save you and your staff time and increase productivity.  But you want to know how much time eSignatures will save you and how much productivity will go up.

Here are just three of the benefits organizations have reported on average from implementing eSignatures, as published by Financesonline.com.

You read that right, companies save on average $20 per document.  How many documents do you process through your staffing department or agency? I think that is worth a second look, don’t you?

If you would like to learn more about these features and others, Signority’s tutorial page is a great resource. And to see how easy it is to have an eSignature Platform work for you I encourage you to take advantage of Signority’s free no obligation two week trial.

If you are considering an eSignature service, let me know what kind of features you’d like to know more about in the comments section below. It just might be my next blog.

Speaking of my next blog, keep an eye out for Basic Security Features You Need in an eSignature Platform, coming next week.

How eSignatures Help Healthcare Staffing

Today I’m going to tell you how eSignatures help healthcare staffing  and the top 5 features needed to reap the rewards.

If you work in healthcare staffing you know that this is one of the most paper intensive areas to work. And to keep that paperwork moving takes a lot of time and effort.

See where eSignatures will have the biggest impact.

Let’s use a typical use case; you’ve hired someone and now you have to send out the hiring package for everyone’s signatures. What are some of the issues you typically run into?

You constantly have to remind someone to sign the documents. The signatures are in the wrong place and there is missing information. Required documents or IDs aren’t attached. Or someone doesn’t receive a final copy so they can do their job.

With an eSignature platform you can automate the process and significantly reduce the issues mentioned above.

Here are the top 5 features that will help you the most.
  1. Automated workflow. This feature allows you to say who to send the document package to and in what order. Each signer receives an email letting them know they have a document to sign. This can happen all at once or in a specific order you determine.
  2. Templates. Templates allow you to save a copy of the form with predetermined signing and information.  A good eSignature platform will offer you a few template formats. Here are some examples of template formats: regular templates, template links, bulk sign templates.
  3. Multi-document package. This means that your document package should be able to consist of multiple separate documents if needed. If there is one thing that will not save you time, it is having to combine all of your documents into one pdf before getting them ready for signing.
  4. Automated email reminders. Have email reminders automatically sent out on a schedule you determine if a signer is taking too long.
  5. Viewer role. This allows you to have the final document package sent to someone who may not be part of the required signings. I.e.: you may need to send a copy to finance to set up their payroll.

Using these five features can save you and your staff time and increase productivity.  But you want to know how much time eSignatures will save you and how much productivity will go up.

Here are just three of the benefits organizations have reported on average from implementing eSignatures, as published by Financesonline.com.

You read that right, companies save on average $20 per document.  How many documents do you process through your staffing department or agency? I think that is worth a second look, don’t you?

If you would like to learn more about these features and others, Signority’s tutorial page is a great resource. And to see how easy it is to have an eSignature Platform work for you I encourage you to take advantage of Signority’s free no obligation two week trial.

If you are considering an eSignature service, let me know what kind of features you’d like to know more about in the comments section below. It just might be my next blog.

Speaking of my next blog, keep an eye out for Basic Security Features You Need in an eSignature Platform, coming next week.

Invest In Our Planet

Invest In Our Planet Earth Day 2022

Invest In Our Planet

Invest in Our Planet is the theme for Earth Day 2022.  Earth Day is held every year on April 22nd and this year marks 52 years since it was first celebrated.

Earth Day was an idea brought to the world by the “Conservation Governor”, former Wisconsin Governor, and then U.S. Senator, Gaylord Nelson (D) back in 1970. The first Earth Day was planned as a ‘Teach In’ to recruit support for environmental policies that would help the earth.

Today Earth Day is one of the ways we invest in our planet. It is a global phenomenon that has record participation and has continued to help and encourage education on everything from conservation, green energy, smart cities, recycling, and green technologies. And with all the investment there has been to date, there is reason to celebrate.

“Invest in the earth by taking steps that help us to reduce our pollution contribution by building in environmental impact into our every day decision-making strategies..”

But as we’ve grown our Green Technology and Sustainability sectors – predicted to reach $51.09 Billion USD by 2029 according to Fortune Business Insight – we’ve also increased our collective carbon footprint as we manufacture and use these great new technologies.  All the new office technologies were supposed to replace paper, printers, fax machines, and photocopiers and yet, somehow it seems like we’ve only increased the use of these technologies as well as our use of paper, ink, travel, mail, and couriers, etc. Let me tell you how Signority did.

Ever since the onset of the company since 2010, you could find our business cards under the fax number as NOT APPLICABLE. We are a  paperless office in our own business and we use AWS as our data centre as it uses green energy. 

Sustainability is one of the five core values of our company.  Signority was created with a mission to be green. After 10 years, we are proud to have saved thousands of trees and reduced over 10 million trips by helping our customers improve productivity and save costs.  

It falls on us to leverage technologies that are more efficient and greener to lower emissions and pollution. And in the end, if we all do just a little more we will make a larger impact than we thought possible. What is your green initiative? How about eSigning your documents and creating a paperless business. You can learn more here about the tools we offer to help companies like yours improve their productivity and use less paper. We even offer a two week free trial.

So please join me in investing in ourselves, our youth, our future, and our planet.

Happy Earth Day.

Invest In Our Planet

Invest in Our Planet is the theme for Earth Day 2022.  Earth Day is held every year on April 22nd and this year marks 52 years since it was first celebrated.

Earth Day was an idea brought to the world by the “Conservation Governor”, former Wisconsin Governor, and then U.S. Senator, Gaylord Nelson (D) back in 1970. The first Earth Day was planned as a ‘Teach In’ to recruit support for environmental policies that would help the earth.

Today Earth Day is one of the ways we invest in our planet. It is a global phenomenon that has record participation and has continued to help and encourage education on everything from conservation, green energy, smart cities, recycling, and green technologies. And with all the investment there has been to date, there is reason to celebrate.

But as we’ve grown our Green Technology and Sustainability sectors – predicted to reach $51.09 Billion USD by 2029 according to Fortune Business Insight – we’ve also increased our collective carbon footprint as we manufacture and use these great new technologies.  All the new office technologies were supposed to replace paper, printers, fax machines, and photocopiers and yet, somehow it seems like we’ve only increased the use of these technologies as well as our use of paper, ink, travel, mail, and couriers, etc. Let me tell you how Signority did.

Ever since the onset of the company since 2010, you could find our business cards under the fax number as NOT APPLICABLE. We are a  paperless office in our own business and we use AWS as our data centre as it uses green energy. 

Sustainability is one of the five core values of our company.  Signority was created with a mission to be green. After 10 years, we are proud to have saved thousands of trees and reduced over 10 million trips by helping our customers improve productivity and save costs.  

It falls on us to leverage technologies that are more efficient and greener to lower emissions and pollution. And in the end, if we all do just a little more we will make a larger impact than we thought possible. What is your green initiative? How about eSigning your documents and creating a paperless business. You can learn more here about the tools we offer to help companies like yours improve their productivity and use less paper. We even offer a two week free trial.

So please join me in investing in ourselves, our youth, our future, and our planet.

Happy Earth Day.

Green Revolution: Why You Should Go Paperless

Go Paperless and join the Green Revolution

Paper may seem harmless, but in reality, it causes severe environmental damage and has far reaching effects. It has become more important than ever for businesses to go paperless.
The pulp and paper industry is the third largest industrial polluter to air, water, and land. With this in mind, Canada and the United States are the world’s largest producers of paper and pulp products.

If we don’t smarten up soon our window of opportunity may quickly shut.

What’s the Damage?

 

Source Process

Right from the start, the paper and pulp industry causes severe damage to the environment, including our air, water, and soil.  As you probably know, the paper comes from trees— in fact, 35% of all harvested trees, and 40% of all industrial wood is used for paper manufacturing. The United States alone cuts down more than 68 million trees each year, just for the production of pulp and paper products. These numbers are staggering when you consider the immense importance trees have in regulating our planet’s health. Since trees absorb CO2 and release oxygen, they mitigate the harmful effects of greenhouse gas. Moreover, a single 100-year-old tree can only produce 17 reams of paper, but when it’s cut down it will release 110 lbs of CO2 into the atmosphere. As such, this deforestation directly increases climate change. Not only does the removal of trees speed up the global warming process, but it also makes it more severe. Deforestation accounts for more global carbon emissions than trucks and cars combined. With this in mind, there is a strong link between high levels of atmospheric gas, and increased deaths and respiratory illnesses.

The removal of trees also severely damages the quality of our soil. Through transpiration, trees control the level of water in our atmosphere and directly help regulate the water cycle. When there are fewer trees, there’s less water! Through this, our soils become drier, negatively affecting its ability to sustain life— for both plants, and organisms. Moreover, soil and smaller plants use trees for shade. When they are removed, more UV rays are able to penetrate the ground, further drying out the soil. The removal of trees also increases surface runoff, which causes soil erosion. As such, our soil can become barren, further harming our environment.
Deforestation also threatens our planet’s biodiversity and contributes to species endangerment. Approximately 80% of the world’s land animals and plants live in forests. The removal of trees also means the destruction of their habitats and the introduction of pesticides into their ecosystem. In fact, upwards of 30 million acres of forest are lost each year. Moreover, trees help regulate a forest’s internal temperature through their canopy. The removal of the canopy fluctuates internal temperatures, which is extremely harmful to both plants and animals.

Removing trees also negatively affects neighboring and indigenous communities. More than 1.5 billion people rely on forests for the necessities, such as food, water, clothing, and shelter. Taking away their important resources causes social conflict, and threatens their livelihood.

Manufacture Process

The production of paper in of itself is also extremely harmful to the environment, neighboring communities and even their own employees. Each year, the world manufactures more than 300 million tons of paper, with 1 million tons of paper used each day. Unfortunately, paper mills emit significant levels of pollution. They release upwards of 220 million lbs of toxins each year, which affects our air, water, and soil. A measly 1 ton of paper creates 1.5 tons of carbon dioxide. This pollution has adverse effects on neighboring communities, and nearby ecosystems. They are also the largest industrial consumer of water, as the pulp and paper industry uses more water to produce 1 ton of product than any other industry. To better put this in perspective, 1.5 cups of water are needed to make one single sheet of paper, and approximately 300,000 litres are needed for 1 ton. Moreover, they are the second largest consumer of energy. To produce one ton of paper, 253 gallons of petrol are used. The production of secondary and supporting products are also incredibly harmful. For example, the production of ink relies on fossil fuels and harmful chemicals.

Even their own workers are not spared from the negative effects of paper production, as paper mill employees are subject to poor working conditions. In order to reduce wood pulp and bleach paper, employees are exposed to a toxic cocktail of chemicals. As such, they have an increased risk for dangerous health problems, like malignant lymphomas.
With all this in mind, by 2020 paper mills are expected to produce 500,000,000 tons of paper products annually.

Disposal Process

Let’s be honest, most of us do not recycle every single sheet of paper that we come in contact with— and even if we did, paper cannot be recycled indefinitely. Of the total waste in the United States of America, a staggering 40% is paper products. To hit home a bit more, 45% of paper printed in offices is thrown out by the end of the day. Unsurprisingly, 50% of the waste businesses create is paper. Even the supporting products are wasteful, as 400 million ink and 100 million toner cartridges end up in landfills each year. Just when you thought it couldn’t get any worse, at the end of its destructive life, paper either rots or is burned. The burning of paper emits CO2, while the rotting releases methane gas— a gas that is 25 times more toxic than CO2.

Through its entire lifecycle paper causes significant, and sometimes irreparable, damage.  

Want to Help? Go Paperless

 

Benefits

The only way to protect the environment from paper waste is to go paperless. In a paperless world, each year the average worker can save:

  • 938 gallons of water
  • 2.5 trees
  • 56 gallons of oil
  • 595 KW (kilowatts of energy)
  • 12.15 cubic feet of landfill space

Greenhouse gas emissions would also decrease by 3.9 billion lbs annually— which is equivalent to removing 355,000 cars from the road! These benefits aren’t just environmental. By going paperless, your organization can save a ton of money! In fact, a company with only 8 employees can save $10,000 a year just by ditching paper. You would also save on ink and toner costs, which add up to $3,230 and $5,600 respectively. Even more so, businesses lose 15% of their important documents, which costs around $120 in labour to find, and $220 to finally replace. Your annual cost benefit can be upwards of $20,000!
Want to learn more about how you can go paperless? Check our blog on 5 ways to create a paperless business.

eSignatures

One of the best ways to help is to simply switch to electronic and digital signatures. This simple step really has a huge positive impact, just think of how many times a day you rely on paper documents! Companies, like Signority, help you automate and digitize your document signing process with their electronic signature solutions. This leaves you with a lot less paper, and extra time to do more important things— like save time on costly internal operations and the planet!
We need to reduce, not recycle. The paper industry is out-dated, unnecessary, and extremely harmful. If we don’t change our ways soon and go paperless, we may lose our chance. If you don’t believe me, just click here to see how much paper we have produced this year alone.
Join the revolution go paperless!

Switch to digital, and switch to a more environmentally friendly business…  one small step for the office, one huge step for mankind!
Feel free to share this post with your colleagues and friends, but please try and fight the urge to print it!

 

Want to help save the planet? Sign-up now and get a 14-day free trial to a Signority eSignature Plan!